We are looking to recruit an office manager to provide essential administrative and operational support to the business owner, in this exciting period of growth.
- Date added: 23-01-26
- Hours: Monday to Friday 37.5 hours per week (flexible with start times)
- Wage: £34000 per annum
- Sector: Commercial
- Location: Huddersfield
fabulous role just landed!
office manager
We are looking to recruit an office manager to provide essential administrative and operational support to the business owner, in this exciting period of growth and ensuring the smooth day-to-day running of the company..
This role is pivotal in managing subcontractor records, assisting with payroll, preparing job quotations, and handling back-office functions that enable the owner to focus on client relationships and business growth.
could this be you?
keep looking!
The Role
- Subcontractor Management
- Track and record subcontractor hours, attendance, and job allocations.
- Maintain compliance documentation (insurance, certifications, health & safety).
- Act as the first point of contact for subcontractor queries.
- Payroll & Finance
- Collate weekly/monthly timesheets and prepare payroll submissions.
- Liaise with external accountants/payroll providers if applicable.
- Monitor invoicing, payments, and expenses to support cash flow management.
- Bank account reconciliation
- Monthly preparation of financial statements including cash flow, P&L etc.
- Quoting & Job Administration
- Handle incoming enquiries
- Prepare and issue quotations based on owner’s site assessments and specifications.
- Maintain a database of materials, suppliers, and pricing for accurate costings.
- Track quotation status, follow up with clients and subcontractors, and update pipeline reports.
- Order materials for jobs as required
- Back Office Administration
- Manage correspondence, scheduling, and filing systems (digital and paper).
- Oversee supplier relationships, purchase orders, and stock control.
- Support compliance with health & safety and industry regulations.
- Handle insurance renewals, warranties, and guarantee documentation.
- Accurate data entry into accounting software and other databases
- Director calendar management, meetings scheduling, email management etc.
- Workforce planning.
- Insurance and compliance management ensuring business meets relevant regulatory and insurance requirements including any updates to insurers.
About You
- Strong organisational and time-management skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM/accounting software (preferably QuickBooks).
- Numeracy and attention to detail for payroll and quoting.
- Excellent communication skills for liaising with subcontractors, suppliers, and clients.
- Ability to prioritise tasks and work independently in a fast-paced environment.
- Knowledge of construction industry processes (preferred but not essential).
Benefits
- Great holiday package
- Autonomy
- Pension
- Flexible working and hybrid options
Frequently Asked Questions
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How much will it cost for you to find me a job?
It’s an age-old myth that recruitment agencies charge candidates. Our services to candidates are completely free of charge. We offer CV writing, career advice, interview preparation (and more), and we don’t charge you a penny!
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Can I register with more than one agency at a time?
Yes, absolutely, and we recommend you do so to ensure you’re getting your name out there. What we do ask is that you’re honest with both parties. Keep everyone informed of all your job activities, and there should be no issues in doing this.
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Why should I register with Juice Personnel instead of just finding my own job?
Juice Personnel is a reputable recruitment agency with over 60 years of combined professional experience among our consultants. Our in-depth market knowledge is second to none, and our links with local businesses cover the whole of West Yorkshire, giving us access to hundreds of available opportunities. We will fully manage your application and can offer advice, guidance, or a friendly chat should you need us to!
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I’ve applied for a vacancy online. Does this mean you’ve sent my CV to your client?
No, no and no! We pride ourselves on meeting every single candidate we work with. Any recruiters worth their salt will do the same! It’s our professional duty to ensure that we match the right people to the right business, and there is no way we can do this without meeting you first. We also NEVER send your details anywhere without getting your consent first.
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I’ve sent my CV to you and haven’t heard anything. Why is this?
We receive hundreds of CVs daily, so it’s physically impossible to reply to every candidate. We reach out to as many people as possible, but we state in our adverts that if we haven’t contacted you within 48 hours, you can assume your CV wasn’t shortlisted. If in doubt – pick up the phone. We’re always happy to talk about recruitment.